MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, September
16, 2013 at 4:01 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
(Via Telephone)
Also
present were:
Kenneth Cassel District
Manager
George Miller Assistant District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
Rick
Olsen Globaltech
Jan Zilmer Human Resources
Ed Stover Water
Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Stephen Seigfried Field
Superintendent
John McKune District Consultant
Glen Hanks Glen Hanks
Consulting Engineer
Jason
Gunther Bohler
Engineering
Mark
Gulyas LMK
Pipe Renewal, LLC
John
Reinhart LMK
Pipe Renewal, LLC
The
following is a summary of the minutes and actions taken during the September 16,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the August 19, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the August 19,
2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the minutes of the August 19, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Consideration of Surface
Water Management Permit for Dick’s Sporting Goods
Mr. Hanks reviewed his findings on
the surface water permit application submitted by Bohler Engineering, LLC for
Dick’s Sporting Goods and BJ’s Wholesale at 500 Riverside Drive. He recommended approval subject to special
conditions, a copy of which is attached hereto and made a part of the public
record.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the surface water management permit for Dick’s
Sporting Goods and BJ’s Wholesale was approved subject to special conditions outlined
by the reviewing engineer.
SEVENTH ORDER OF BUSINESS Presentation from LMK for
Sewer Rehabilitation
Mr.
Seigfried distributed graphs representing the hours Lift Stations #1 and #2 ran
from July 2012 to July 2013 as well as FPL billing for both lift stations. Mr. Gulyas and Mr. Reinhart from LMK provided
the Board with a presentation of the rehabilitation project.
FIFTH ORDER OF BUSINESS Consideration of
Fence Encroachment Agreement
The following was discussed:
·
The fence was installed
in the District’s easement by the previous homeowner.
·
The current homeowner
is cleaning up permits with the City.
·
The fence is located
within 15 feet of the District’s canal.
·
An encroachment
agreement was never approved with this address or other addresses in the area,
which are encroaching District property.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the Board approved an encroachment agreement with
8311 NW 20th street for installation of a fence, which does not
require hedging, within 20 feet of the canal in accordance with the City’s
fence ordinance.
·
The Board directed
District staff to identify and address other properties in the area encroaching
District property.
·
Mr. Mena will write an
article for the newsletter regarding encroachment of District property.
SIXTH ORDER OF BUSINESS Consideration of Revised
Work Authorization #80 for Canal Bank Restoration Project
Mr. Lyn reviewed services under Work
Authorization #80, which includes five sites encompassing 3,400 linear feet of
canal bank and 32 properties. The total
amount is $87,757.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #80 was approved.
EIGHTH ORDER OF BUSINESS Consideration of Contract
with RG3 for Purchase and Installation of Residential Meters
RG3 was awarded the bid for meters
in May. Approximately 150 to 200 test
meters were purchased and installed. The
meters are working well and staff recommends moving forward with the meter
replacement program as outlined during the bid process.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the contracts with RG3 for purchase and
installation of meters were approved.
NINTH ORDER OF BUSINESS Award of Bid for Wastewater
Plant D Cleaning
Mr. McIntosh reviewed the bid for cleaning
of Wastewater Plant D. Two bids were
submitted and staff recommends the bid be awarded to the lowest bidder,
Shenandoah General Construction, in the amount of $32,500.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the bid for cleaning of Wastewater D was awarded
to Shenandoah General Construction in the amount of $32,500.
TENTH ORDER OF BUSINESS Consideration of Well
Rehabilitation
Mr. Lyn reported on the analysis of
wells 6, 7 and 11. Rehabilitation is
recommended on wells 6 and 11. It was
recommended well 7 be placed on hold as it will require more significant
work. The District can piggyback off of
existing rehabilitation contracts.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor piggybacking to rehabilitate wells 6 and 11 at a
cost not to exceed $90,550 was approved.
ELEVENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr.
Cassel stated District staff continues to display great interest and ownership
in operating the District efficiently.
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ř The
stacks are on site. The support and part
of the ductwork is up. Good weather
conditions are essential to meet completion goal of two weeks.
Ř The
underground hypochlorite line was installed.
The project is expected to be completed within two weeks.
Ř The
PLC and WWTP analyzer upgrade project is almost complete. Mr. McIntosh stated he is waiting for
drawings and programming before signing off on the final check.
Ř Several
issues were discussed regarding rehabilitation of Well 10. Mr. McKune will meet with Mr. Lyn to discuss
further.
A. Manager – Ken Cassel (Continued)
Mr. Cassel reported the following:
·
He is waiting for Lanzo
to get back to him regarding possible solutions for the sand strainers.
·
CH2M Hill is expected
to submit a marked up agreement from their attorney.
C. Department
Reports
·
Operations
– Dan
Ř
Utility
Billing Work Orders
The above item is for informational
purposes only. There was nothing additional to report.
·
Water –
Ed Stover (Report Included)
Mr. Stover reviewed his
report, a copy of which was included in the agenda package.
Mr.
Shank requested verification a brain-eating amoeba cannot get through the
District’s water system so he can report it in the next newsletter. He also
requested an analysis of bottled water compared to the District’s water.
·
Sewer –
David McIntosh (No Report)
There
being no report, the next item followed.
·
Stormwater
– Randy Frederick (Report Included)
Mr.
Frederick reviewed his report, a copy of which was included in the agenda
package.
·
Field –
Stephen Seigfried (Report Included)
Mr.
Seigfried reviewed his report, a copy of which was included in the agenda
package.
·
Mr. Zilmer reported all
managers completed their employee evaluations.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the department reports were accepted.
D. Attorney
Mr. Capko reported the
following:
·
He requested the Board
formally adopt a motion authorizing District counsel to request a formal
Attorney General Opinion.
On MOTION by Mr. Shank seconded
by Mr. Mena with all in favor the Board authorized District counsel to request
a formal Attorney General Opinion.
·
The deadline for
submitting proposed legislation is October 31, 2013. A memorandum outlining different local bills
will be sent to the Board prior to the next meeting. Mr. Shank stated he would like to proceed
with legislation staggering Supervisors’ terms as well as increasing the bid
threshold. Mr. Mena would like to
include salary increases for Supervisors.
There was Board consensus to submit the original legislative proposal as
last year.
TWELFTH ORDER OF BUSINESS Approval of Financial
Statements for August 2013
Ms. Woodward reviewed
the financials and reported the District is preparing for the IRS audit.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the financials were approved
THIRTEENTH ORDER OF BUSINESS Supervisors’ Request
Mr. Shank questioned why newspapers
report on press releases regarding other municipalities lowering rates and not
CSID. Mr. Daly does not know why
District press releases are not published in the newspaper.
FOURTEENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President