MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, September 16, 2013 at 4:01 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary (Via Telephone)

                                                                                   

            Also present were:

           

            Kenneth Cassel                                               District Manager

            George Miller                                                  Assistant District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Woodward                                              District Accountant

            Troy Lyn                                                         District Engineer

            Rick Olsen                                                      Globaltech

            Jan Zilmer                                                       Human Resources      

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            Stephen Seigfried                                           Field Superintendent

            John McKune                                                  District Consultant

            Glen Hanks                                                     Glen Hanks Consulting Engineer

            Jason Gunther                                                 Bohler Engineering

            Mark Gulyas                                                   LMK Pipe Renewal, LLC

            John Reinhart                                                  LMK Pipe Renewal, LLC                                         

            The following is a summary of the minutes and actions taken during the September 16, 2013 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the August 19, 2013 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the August 19, 2013 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the minutes of the August 19, 2013 meeting were approved.

 

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed. 

 

FOURTH ORDER OF BUSINESS                        Consideration of Surface Water Management Permit for Dick’s Sporting Goods

            Mr. Hanks reviewed his findings on the surface water permit application submitted by Bohler Engineering, LLC for Dick’s Sporting Goods and BJ’s Wholesale at 500 Riverside Drive.  He recommended approval subject to special conditions, a copy of which is attached hereto and made a part of the public record. 

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the surface water management permit for Dick’s Sporting Goods and BJ’s Wholesale was approved subject to special conditions outlined by the reviewing engineer.

 

SEVENTH ORDER OF BUSINESS                      Presentation from LMK for Sewer Rehabilitation

Mr. Seigfried distributed graphs representing the hours Lift Stations #1 and #2 ran from July 2012 to July 2013 as well as FPL billing for both lift stations.  Mr. Gulyas and Mr. Reinhart from LMK provided the Board with a presentation of the rehabilitation project.

 

FIFTH ORDER OF BUSINESS                             Consideration of Fence Encroachment Agreement

            The following was discussed:

·         The fence was installed in the District’s easement by the previous homeowner.

·         The current homeowner is cleaning up permits with the City.

·         The fence is located within 15 feet of the District’s canal.

·         An encroachment agreement was never approved with this address or other addresses in the area, which are encroaching District property.

 

 

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the Board approved an encroachment agreement with 8311 NW 20th street for installation of a fence, which does not require hedging, within 20 feet of the canal in accordance with the City’s fence ordinance. 

 

·         The Board directed District staff to identify and address other properties in the area encroaching District property.

·         Mr. Mena will write an article for the newsletter regarding encroachment of District property.

 

SIXTH ORDER OF BUSINESS                             Consideration of Revised Work Authorization #80 for Canal Bank Restoration Project

            Mr. Lyn reviewed services under Work Authorization #80, which includes five sites encompassing 3,400 linear feet of canal bank and 32 properties.  The total amount is $87,757.

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #80 was approved.

 

EIGHTH ORDER OF BUSINESS                         Consideration of Contract with RG3 for Purchase and Installation of Residential Meters

            RG3 was awarded the bid for meters in May.  Approximately 150 to 200 test meters were purchased and installed.  The meters are working well and staff recommends moving forward with the meter replacement program as outlined during the bid process. 

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the contracts with RG3 for purchase and installation of meters were approved.

           

NINTH ORDER OF BUSINESS                            Award of Bid for Wastewater Plant D Cleaning

            Mr. McIntosh reviewed the bid for cleaning of Wastewater Plant D.  Two bids were submitted and staff recommends the bid be awarded to the lowest bidder, Shenandoah General Construction, in the amount of $32,500.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the bid for cleaning of Wastewater D was awarded to Shenandoah General Construction in the amount of $32,500.

 

TENTH ORDER OF BUSINESS                           Consideration of Well Rehabilitation

            Mr. Lyn reported on the analysis of wells 6, 7 and 11.  Rehabilitation is recommended on wells 6 and 11.  It was recommended well 7 be placed on hold as it will require more significant work.  The District can piggyback off of existing rehabilitation contracts.

 

On MOTION by Mr. Holland seconded by Mr. Shank with all in favor piggybacking to rehabilitate wells 6 and 11 at a cost not to exceed $90,550 was approved.

 

ELEVENTH ORDER OF BUSINESS                  Staff Reports

A.             Manager – Ken Cassel

            Mr. Cassel stated District staff continues to display great interest and ownership in operating the District efficiently. 

 

            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ř  The stacks are on site.  The support and part of the ductwork is up.  Good weather conditions are essential to meet completion goal of two weeks.

Ř  The underground hypochlorite line was installed.  The project is expected to be completed within two weeks.

Ř  The PLC and WWTP analyzer upgrade project is almost complete.  Mr. McIntosh stated he is waiting for drawings and programming before signing off on the final check.

Ř  Several issues were discussed regarding rehabilitation of Well 10.  Mr. McKune will meet with Mr. Lyn to discuss further.

 

A.        Manager – Ken Cassel (Continued)

            Mr. Cassel reported the following:

·      He is waiting for Lanzo to get back to him regarding possible solutions for the sand strainers. 

·      CH2M Hill is expected to submit a marked up agreement from their attorney. 

           

            C.        Department Reports

·         Operations – Dan

Ř  Utility Billing Work Orders

            The above item is for informational purposes only. There was nothing additional to report.

 

·         Water – Ed Stover (Report Included)

            Mr. Stover reviewed his report, a copy of which was included in the agenda package. 

Mr. Shank requested verification a brain-eating amoeba cannot get through the District’s water system so he can report it in the next newsletter. He also requested an analysis of bottled water compared to the District’s water.

 

·         Sewer – David McIntosh (No Report)

            There being no report, the next item followed.

 

·         Stormwater – Randy Frederick (Report Included)

Mr. Frederick reviewed his report, a copy of which was included in the agenda package.

 

·         Field – Stephen Seigfried (Report Included)

Mr. Seigfried reviewed his report, a copy of which was included in the agenda package.

 

·         Human Resources – Jan Zilmer

            Mr. Zilmer reported all managers completed their employee evaluations.   

 

·         Motion to Accept Department Reports

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the department reports were accepted. 

 

D.        Attorney

            Mr. Capko reported the following:

·         He requested the Board formally adopt a motion authorizing District counsel to request a formal Attorney General Opinion. 

 

On MOTION by Mr. Shank seconded by Mr. Mena with all in favor the Board authorized District counsel to request a formal Attorney General Opinion.

 

·         The deadline for submitting proposed legislation is October 31, 2013.  A memorandum outlining different local bills will be sent to the Board prior to the next meeting.  Mr. Shank stated he would like to proceed with legislation staggering Supervisors’ terms as well as increasing the bid threshold.  Mr. Mena would like to include salary increases for Supervisors.  There was Board consensus to submit the original legislative proposal as last year.

 

TWELFTH ORDER OF BUSINESS                     Approval of Financial Statements for August 2013

            Ms. Woodward reviewed the financials and reported the District is preparing for the IRS audit.

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the financials were approved

 

THIRTEENTH ORDER OF BUSINESS              Supervisors’ Request

            Mr. Shank questioned why newspapers report on press releases regarding other municipalities lowering rates and not CSID.  Mr. Daly does not know why District press releases are not published in the newspaper.

 

FOURTEENTH ORDER OF BUSINESS             Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the meeting was adjourned.

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President